OneDrive and SharePoint

Your University of Melbourne student account will be disabled following a 12-month grace period.

Therefore, you will only have this period to be able to download your OneDrive and SharePoint data before your data is revoked from University systems.

Access to applications part of student Microsoft 365 licensing, including OneDrive and SharePoint, will expire at the end of your 12-month grace period.

What you need to do

Export and download your OneDrive and any files you collaborated on in SharePoint that you wish to keep.

  1. How to download OneDrive data to your personal device?

    Please ensure that you have sufficient storage space on your local device before exporting.

    1. On the Microsoft 365 website, sign in with your University of Melbourne email address rather than a personal Microsoft account.
    2. Go to Apps > OneDrive
    3. Select the files or folders you want to download. (You can also select several files at once by selecting one file, scrolling down the list, then hold down the Shift key while left-clicking the last item you want to select).
      Note. If you select multiple files or folders, the data will be downloaded as a zip file
    4. In the top navigation, select Download. (You can also right-click the file, photo, or folder, and select Download.)

      5. Note. This step may take some time depending on the speed of your internet connection and the amount of data you are downloading. If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download. (Some browsers will download directly to your device’s Downloads folder without prompting)

    The process is identical for downloading files individually or in bulk from a SharePoint document library.

  2. How do I upload data to my personal OneDrive?

    Once you have downloaded data from your University of Melbourne OneDrive, you may want to upload it to your personal OneDrive.

    Note. Depending on the amount of data you need to upload you may need to purchase additional OneDrive storage for your personal account. A comparison of plans and their storage limits can be found here
    1. On the OneDrive website, sign in with your personal Microsoft account, and then browse to the location where you want to add the files.
    2. Select Upload.
    3. Select the files you want to upload, and then select Open.
      Tips:
      • For transferring large files or lots of files, we recommend adding the files to the OneDrive desktop app rather than using the Upload button on the website.
      • You can also drag files from File Explorer or Mac Finder straight to your files on the OneDrive website.
      • In the Google Chrome or Microsoft Edge browser, you can also upload folders from the Folder option on the Upload menu or drag folders to the website.

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